CaRD Reisekosten

Travel expenses arise with the employees and are posted in accounting. In between lie receipts, allowances, reductions, approvals and queries — and all too often manual entry at the end. CaRD Reisekosten connects both ends: employees record their trips in the browser or on the phone, managers approve, accounting reviews and releases. Posting then happens directly in SAP.

From the trip to the document in FI

Each released trip is posted as a vendor document in SAP FI, with a cost centre or WBS element as account assignment — in S/4HANA Cloud (Public and Private Edition) and S/4HANA on-premise via the standard Journal Entry interface, in SAP ECC 6.0 via the CaRD ABAP package. A test run checks the documents in SAP without posting; the posting preview shows accounts, tax codes and amounts in advance. With the ABAP package, flat-rate taxed and individually taxable amounts also go to SAP HR as payroll records (infotype 0015), and the application reads cost centres, WBS elements, G/L accounts and the employees’ vendor numbers from SAP. Details on the integration: Post travel expenses in SAP S/4HANA.

Calculates under German travel expense law

Domestic and foreign meal allowances, reductions for meals provided, the three-month rule, mileage rates and overnight stays are calculated by the application itself. The legal values are master data with validity periods and arrive with the updates — the rates valid at the time of the trip always apply.

Switching from ZZCA_ZZRK

Companies using the custom SAP solution ZZCA_ZZRK today take over trips, receipts and master data with an export program and the CaRD Reisekosten data import — including analysis, test run and log. Imported trips are recalculated under current law; differences are listed in the log.

Without SAP, too

Without an SAP connection, accounting hands over to DATEV, Lexware or a CSV/Excel file, and payroll-relevant amounts to DATEV LODAS; payouts run as SEPA payment runs. The application is operated by CaRD in Germany or in your own environment. All features with screenshots are on the product site reisekosten.card.de.